Check any legal constraints: for example, does the lease restrict your use of the space or do you require planning permission for alterations to the premises.
Identify your furniture requirements: for example, employees’ desks and chairs, storage (eg filing cabinets) and seating for visitors if necessary.
Draw up a list of your IT requirements, including computers, printers, other peripherals (eg a scanner) and networking.
Establish your telecoms requirements, including the number of phone and fax lines you require and Internet access.
Consider whether other services (eg fax, photocopying) can be handled by your computer system, outsourced, or need dedicated equipment.
Consider health and safety requirements: for example, suitable furniture, adequate lighting and ventilation, fire precautions and so on.
Consider any security requirements: for example, an alarm system or additional locks on windows and doors.
Plan the office layout; site employees who work together near each other, with frequently used files in easy reach.
Explain your plans to employees; ask for feedback and suggestions.
Install any additional infrastructure: for example, power and lighting circuits and computer network cabling.
Arrange decoration which creates a pleasant working environment; consider the impression which will be made on any visitors.
Purchase any furniture or equipment you do not already have; consider financing options such as leasing.
Organise stationery (eg letterhead, compliments slips and business cards); ensure that the letterhead includes all legally required information.
Order other basic office supplies.
Ensure that you have all the necessary insurance policies in place before moving in.
