Do we have to provide former employees with copies of the references that we have given about them to third parties?

 

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Laurie Heizler

15. Do we have to provide former employees with copies of the references that we have given about them to third parties?

References are exempt from subject access requests (see question 14) if such requests are made to the person or organisation which gave the reference, but if a request is made to the recipient of the reference, the reference must generally be disclosed. The circumstances in which the reference was given - if, for example, a duty of confidentiality was imposed on the recipient - can have an impact on whether the reference is disclosable, so it is always advisable to seek legal advice in these circumstances.