Coronavirus: essential companies needing a letter of proof

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Posted by Tina Chander on 31 March 2020

Tina Chander Partner - Head of Employment Law

Transport firms are being urged to protect their businesses from police monitoring of the Covid-19 lockdown.

Police forces across the UK have been stopping drivers to check they are making essential-only journeys and that has been causing red-tape headaches for companies. To help our clients deal with this situation, we have produced a "key worker letter for police template" which is available to download at the bottom of the page. 

Essential worker letter template

Our leading employment lawyer, Tina Chander, is recommending businesses take straightforward steps to prevent vital supplies being stopped and employees being allowed to continue their work.

Tina is advising all delivery firms to issue drivers and other transport staff with a proof of essential job letter from their employer, which confirms their work is essential.

She said: "We have had instances of goods vehicles being pulled over by the police who then, understandably, want proof that the activities being carried out are essential. 

Proof of essential job

"That has meant companies are scrambling to pull together proof in the form of a key worker letter for the police to allow their firms to keep functioning and making essential deliveries in what is an already disrupted commercial world.

"When you hear of some of the cases police have found on the motorways, it is perfectly understandable that they want to ensure that only essential journeys are being made to prevent an even wider spread of the infection.

"Key workers obviously have identification such as an NHS or emergency services cards, but often delivery drivers – who are keeping our essential supplies flowing – only have general identification such as driving licences.

 "Employers need to equip them with formal, headed letters explaining their activities. We have now produced some key worker coronavirus templates which will allow employees to prove the necessity of their work and satisfy the authorities. Please download your free copy below. 

"The letters also mean that less police time is taken up with red-tape and that has to be good for everyone."

Letter for employees template

About the author

Tina Chander

Partner - Head of Employment Law

Tina is head of our employment law team. She deals with contentious and non-contentious employment law issues.

Tina Chander

Tina is head of our employment law team. She deals with contentious and non-contentious employment law issues.

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